What problem does it solve?
This Skill automates manual accounts payable operations by ingesting supplier invoices, performing robust three-way matching against purchase orders and goods receipts, scheduling payments to capture early-payment discounts, and reconciling results to the vendor ledger to reduce errors, disputes, and missed savings.
Core Features & Use Cases
- Invoice ingestion & vendor resolution: extract data from PDF and image attachments, preserve original currency, and resolve vendors by email domain or extracted name with a manual-review fallback for unknown vendors.
- Three-way matching & exception handling: apply line-level quantity and price checks, a 1% tolerance for small variances, explicit exceptions for missing POs or receipts, and derive clear match statuses (matched, partial, exception).
- Payment run automation & discount capture: construct atomic weekly payment runs that include due invoices plus expiring early-payment discounts, store discount_cents separately, enforce segregation of duties, and flag recent bank-account changes for manual verification.
- Use Case: An e-commerce finance team connects Shopify and QuickBooks or BILL to auto-ingest hundreds of vendor PDFs per month, match them to POs and receipts, capture 2/10 discounts systematically, and generate AP aging and cash flow forecasts.
Quick Start
Ingest the latest vendor invoices, run three-way matching to surface exceptions, and build a weekly payment run that captures eligible early-payment discounts.
