email_composer

Start with a clear subject line under five words, open with context, state your main message up front using the BLUF principle, and close with a specific call to action. Use bullet points instead of long paragraphs and proofread before sending.

Reference the original conversation and date in the subject line, briefly restate the context, then ask one specific question or propose a clear next step. Keep it short and polite but direct so the recipient knows exactly what to do.

A status update email should include completed items, work in progress, blockers, and next steps, each as a short bulleted section. Use a subject line with the project name and date so recipients can track updates over time.

Common mistakes include vague subject lines like "Quick question", combining multiple unrelated requests in one email, burying the main point at the end, and forgetting attachments. The checklist phase catches these before sending.

Templates are less suitable for sensitive conversations like delivering bad news, negotiating conflicts, or highly personal messages where rigid structure can feel impersonal. In those cases, adapt the tone guidance but write more freely.