event-budget

Builds event budgets with fixed/per-head cost splits, tiered break-even, contingency, and cash-flow schedules.

1|Updated Sep 6, 2026
One-click install
npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-budget-samber
Or copy as Structured Prompt for Agent
Please help me install this Agent Skill.
Skill: event-budget
Source: https://github.com/samber/dev-event-organizer-skills/tree/main/skills/event-budget
Command: npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-budget-samber

SYSTEM DOCUMENTATION & REQUIREMENTS

💡 This Skill includes references (resource) components.

What problem does it solve? Planning a conference or hackathon budget usually means guessing at costs, picking one break-even number, and discovering too late that deposits leave before sponsor money lands. This Skill builds a complete financial model for one edition of a technical event so every line is quoted or honestly labelled, and cash timing is visible before commitments are made. ## Core Features & Use Cases - Cost taxonomy with fixed/per-head split: Lists every cost line from the format's own taxonomy (conference or hackathon, never blended), classifies each as fixed, per-head, or per-speaker, and budgets quantities off the expected show-up number rather than registrations. - Good/Better/Best scope tiers: Costs three fully-priced versions of the event with a break-even each, so a revenue shortfall has a pre-decided downgrade ladder instead of a cancellation. - Contingency as a three-tool stack: Combines an absolute cash floor, a labelled pad on estimates, and the downgrade ladder, without quoting any percentage as an industry convention. - Dated cash-flow schedule: Places every outflow and inflow on its real date, identifies the lowest cash point, and routes tax questions to a fiscal host or accountant instead of answering them. - Use Case: A 250-person community conference has one venue quote and nothing else. The Skill interviews the organizer, carries the quote as dated, marks catering and AV as explicit placeholders, sets sponsorship and ticket targets for handoff to pricing skills, and delivers three costed tiers with a cash-flow trough. ## Quick Start Ask the assistant to build a budget for your event, stating the format, expected attendance, which quotes you already hold, and who holds the money.

Frequently Asked Questions about event-budget

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
How do I build a budget for a tech conference?

Start from the format's cost taxonomy, split each line into fixed and per-head costs, and fill every line with a dated vendor quote or an explicit placeholder. Then set the revenue mix, cost three scope tiers with a break-even each, and schedule cash flow by the dates money actually moves.

How much contingency should an event budget hold?

No event-industry contingency percentage exists, so none should be quoted as a convention. Combine three tools instead: an absolute cash floor, a pad on estimates labelled as borrowed from startup modelling, and a Good/Better/Best downgrade ladder with dated revenue checkpoints.

Should catering be budgeted from the registration count?

No. Per-head costs like catering, badges, and swag should be budgeted from the expected show-up number, not registrations. Ordering against registrations systematically over-orders, since a meaningful share of registrants never attend.

Can a profitable event budget still run out of money?

Yes. Deposits for venues and vendors typically leave months before sponsor invoices are paid and ticket sales close. A dated cash-flow schedule with its lowest point identified catches this gap, which the bottom-line surplus never shows.

Does this skill set ticket or sponsorship prices?

No. It consumes prices as inputs and never derives them. Ticket pricing and sponsor tier-splitting are handed to dedicated pricing skills; re-deriving a price inside the budget creates a second competing number nobody reconciles.

How is a free hackathon budget different from a conference budget?

A free-by-construction event has no ticket line, so break-even collapses to a fundraising target and total spend per head becomes the only lever. It uses a food-dominant hackathon taxonomy with meal quantities tapered per slot, never blended with the conference taxonomy.