event-volunteers

Plans volunteer recruitment, roster sizing, shift grids, and briefings for technical events.

1|Updated Sep 6, 2026
One-click install
npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-volunteers-samber
Or copy as Structured Prompt for Agent
Please help me install this Agent Skill.
Skill: event-volunteers
Source: https://github.com/samber/dev-event-organizer-skills/tree/main/skills/event-volunteers
Command: npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-volunteers-samber

SYSTEM DOCUMENTATION & REQUIREMENTS

💡 This Skill includes references (resource) components.

What problem does it solve? Staffing a technical event with volunteers fails in predictable ways: rosters sized from a guessed attendee ratio, sign-ups nobody confirmed, volunteers who leave their post when no relief arrives, and briefings that skip the code-of-conduct escalation script. This Skill replaces those guesses with bottom-up post arithmetic, a confirmed sign-up flow, and a published coverage protocol. ## Core Features & Use Cases - Bottom-up roster sizing: Computes shift-slots per post (people needed simultaneously × hours covered ÷ shift length), divides by shifts-per-volunteer from the sign-up form, and adds a floater reserve — the attendee count never enters the arithmetic. - Role catalog with fit criteria: Builds named posts per area with concrete fit criteria, splits the floater and speaker-shepherd roles that collide under the word "runner", and gates money- or data-handling posts with just-in-time training. - Briefing and coverage protocol: Delivers the three non-negotiable briefing items (post choreography, escalation channel, code-of-conduct script) and the rule that nobody leaves a post until a replacement is confirmed. - Use Case: A 400-person, three-track conference needs a volunteer headcount by Friday for the t-shirt order. The Skill refuses the requested volunteer-to-attendee ratio, produces a post list with per-post shift-slot arithmetic, and sets the roster close date from the t-shirt deadline. ## Quick Start Ask the assistant to work out how many volunteers your event needs and build the shift grid, giving it the event format, days, rooms, and schedule.

Frequently Asked Questions about event-volunteers

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
How many volunteers do I need for my conference?

Size the roster bottom-up from posts, not from attendee count. For each post, multiply people needed simultaneously by hours covered, divide by shift length to get shift-slots, sum them, then divide by the shifts each volunteer will take, and add a floater reserve.

Is there a standard volunteer-to-attendee ratio for tech conferences?

No transferable ratio exists. The one commonly quoted figure comes from an event's final edition whose organizers described the load as beyond responsible limits, so it is a floor observed at failure, not a target. Answer with a post list instead.

What should a volunteer briefing include before the first shift?

Three non-negotiable items: the post's own choreography with times, who to escalate to and on which channel, and the code-of-conduct escalation script. Every volunteer gets the script, not just the response team, because any identifiable volunteer is where a report first lands.

What do I do when a volunteer's replacement never arrives?

Apply the published coverage protocol: the person on post waits a set interval, then contacts the named coordinator, and does not leave until a replacement is confirmed. Floaters are the reserve; below that scale, the organizing team covers gaps.

When should I build a dedicated volunteer sign-up portal?

Only when there are more rooms than one coordinator can staff by hand, volunteers must self-serve across a multi-day multi-room grid, or the event recurs so the site is built once and reused. Below roughly 150 attendees, a direct network ask is the whole plan.

Should I pay event volunteers a cash stipend?

No. Paying volunteers changes what the arrangement is, and the resulting status question is not reversible mid-edition once the first payment goes out. Volunteer programs at technical events uniformly do not pay stipends; use access in exchange for shifts, food, and t-shirts instead.