quality-documentation-manager

Manage document control, change workflows, and 21 CFR Part 11 compliance for medical device QMS.

1|Updated Jul 13, 2026
One-click install
npx skills add https://github.com/HalseyYang/Skills-HY --skill quality-documentation-manager-halseyyang
Or copy as Structured Prompt for Agent
Please help me install this Agent Skill.
Skill: quality-documentation-manager
Source: https://github.com/HalseyYang/Skills-HY/tree/main/quality-documentation-manager
Command: npx skills add https://github.com/HalseyYang/Skills-HY --skill quality-documentation-manager-halseyyang

SYSTEM DOCUMENTATION & REQUIREMENTS

💡 This Skill includes scripts (resource) and references (resource) components.

What problem does it solve? Medical device quality teams struggle to maintain ISO 13485-compliant document control: consistent numbering, approval routing, change history, and FDA 21 CFR Part 11 electronic record requirements. This Skill provides structured procedures and a validation script to keep controlled documents audit-ready. ## Core Features & Use Cases - Document Control Workflows: Defines numbering conventions (PREFIX-CATEGORY-SEQUENCE-REVISION), lifecycle stages from Draft to Obsolete, approval matrices, and periodic review schedules. - Change Control Management: Classifies changes as Administrative, Minor, Major, or Emergency with impact assessment checklists covering training, validation, and regulatory effects. - 21 CFR Part 11 Compliance: Details electronic record controls, audit trail requirements, two-component electronic signatures, and system validation guidance. - Automated Validation: The document_validator.py script checks document metadata against numbering, approval, change history, and Part 11 rules, producing a compliance score. - Use Case: A QA manager preparing for an ISO 13485 audit validates all SOPs against the numbering standard, confirms approval signatures exist, and verifies audit trail controls before the auditor arrives. ## Quick Start Ask the assistant to validate a controlled document's metadata for ISO 13485 and 21 CFR Part 11 compliance using the document validator script.

Frequently Asked Questions about quality-documentation-manager

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
How do I set up a document numbering system for ISO 13485?

Use the format PREFIX-CATEGORY-SEQUENCE-REVISION, such as SOP-02-001-A. Prefixes identify document type (SOP, WI, SPEC), two-digit category codes identify functional areas like document control or CAPA, and sequence numbers are assigned by Document Control and logged in the Document Master List.

How do I validate a controlled document for compliance?

Run scripts/document_validator.py with a JSON file containing the document's number, title, status, dates, approvals, and change history. The script checks numbering format, approval requirements, review dates, and Part 11 controls, then outputs a compliance score with findings.

What does 21 CFR Part 11 require for electronic signatures?

Electronic signatures must be unique to one individual, use at least two identification components such as user ID plus password, and display the printed name, date/time, and signing meaning. Signatures must be linked to their records so they cannot be copied or transferred.

Does this document control approach cover change management?

Yes. Changes are classified as Administrative, Minor, Major, or Emergency, each with defined approval levels. Every change requires an impact assessment covering training, equipment, validation, and regulatory effects, plus a documented change history entry.

How long must medical device quality records be retained?

Device Master Records, Device History Records, and Design History Files must be kept for the life of the device plus two years per 21 CFR 820. Training records are typically kept for employment duration plus three years, and audit records for seven years.

What are common document control audit findings?

Common findings include obsolete documents still in use, missing approval signatures, incomplete change history, no periodic review schedule, and inadequate audit trails. Prevention requires distribution control, enforced approval workflows, and a validated document management system.