records-retention-mapper

Municipal records retention mapping assigns retention periods, custody locations, sensitivity classifications, and disposition steps by applying state schedules and local policies to each record series. It outputs an action-ready disposition plan for archive, destruction, or transfer.

Records retention schedules must be overridden when active holds are flagged. The mapping process identifies litigation, audit, and public records holds, suspending standard disposition paths and proposing hold-aware retention attributes until constraints are cleared.

City record series can be classified by sensitivity and custody location across multiple departments. The mapping workflow collects source material from each department, assigns retention attributes, and consolidates them into an audit-ready retention map.

Identifying records inventory gaps requires mapping each record series against state retention schedules and local policies. The structured workflow flags missing retention attributes, unmatched series, and unapplied holds to produce a complete disposition plan.

An audit-ready records disposition plan is generated by consolidating state schedule retention periods, local policies, hold constraints, custody locations, and sensitivity classifications into a single retention map for each municipal record series.

Open public records requests are handled as hold constraints within the retention mapping workflow. The process flags public records requests alongside litigation and audit holds, adjusting disposition paths and sensitivity classifications to ensure compliant responses.