Complaint handling

Acknowledge, classify, and route customer complaints within regulatory timescales.

49|11|Updated Jul 31, 2026
One-click install
npx skills add https://github.com/vstorm-co/agenticos --skill complaint-handling-vstorm-co
Or copy as Structured Prompt for Agent▼
Please help me install this Agent Skill.
Skill: Complaint handling
Source: https://github.com/vstorm-co/agenticos/tree/main/backend/app/core/catalog/skill_gallery/finance/complaint-handling
Command: npx skills add https://github.com/vstorm-co/agenticos --skill complaint-handling-vstorm-co

SYSTEM DOCUMENTATION & REQUIREMENTS

What problem does it solve? Customer complaints are regulated events from the moment they are expressed, and mishandling the first response — a generic acknowledgement, a defensive reply, or an accidental admission of liability — escalates the complaint and creates regulatory exposure. ## Core Features & Use Cases - Complaint Recognition: Identifies any expression of dissatisfaction as a complaint, including passing remarks and phrases like "I'm not complaining, but", and ensures it is logged. - Structured Classification: Classifies each complaint by root cause, product, alleged financial loss, alleged distress, and repeat history from the same customer. - Escalation Triggers: Routes complaints immediately when they involve vulnerability indicators, fraud or discrimination allegations, threats of publicity or legal action, or repeat issues. - Use Case: A customer mentions in passing that a fee was charged unfairly for the second time. The Skill guides the agent to log it as a repeat complaint, acknowledge the specific issue in the customer's words, state the applicable timescale and owner, and escalate it immediately. ## Quick Start Use the complaint handling skill to draft an acknowledgement and classification for this customer message about an incorrect charge.

Frequently Asked Questions about Complaint handling

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
How do I handle a customer complaint in a regulated industry?▼

Treat any expression of dissatisfaction as a complaint from the moment it is expressed and log it. Acknowledge the specific issue in the customer's own words, state the applicable timescale and who owns it, then classify and route it according to escalation rules.

What counts as a complaint in customer support?▼

Any expression of dissatisfaction about a product or service counts, including passing remarks and statements prefaced with "I'm not complaining, but". The word "complaint" does not need to be used for the regulatory clock to start.

When should a complaint be escalated immediately?▼

Escalate immediately when there are vulnerability indicators, an allegation of fraud or discrimination, a threat of publicity or legal action, or a repeat complaint on the same issue from the same customer.

What should you never say when acknowledging a complaint?▼

Never defend the company, explain why the customer is mistaken, offer redress, or apologise in terms that admit liability. State only what will happen next and by when.

How do I classify a customer complaint?▼

Classify by root cause, the product involved, whether it alleges financial loss, whether it alleges distress, and whether it is a repeat complaint from the same customer. This classification drives routing and escalation decisions.