event-format-selection

Selects event shape, track count, session mix, and delivery mode for technical conferences and hackathons.

1|Updated Sep 6, 2026
One-click install
npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-format-selection-samber
Or copy as Structured Prompt for Agent
Please help me install this Agent Skill.
Skill: event-format-selection
Source: https://github.com/samber/dev-event-organizer-skills/tree/main/skills/event-format-selection
Command: npx skills add https://github.com/samber/dev-event-organizer-skills --skill event-format-selection-samber

SYSTEM DOCUMENTATION & REQUIREMENTS

💡 This Skill includes references (resource) components.

What problem does it solve? Organizers of meetups, conferences, and hackathons face structural decisions - single-track versus multi-track, in-person versus hybrid, which session formats fill the day - that are expensive to reverse and easy to get wrong by copying other events or following rules of thumb. This Skill turns those choices into evidence-backed decisions with published triggers and named precedents. ## Core Features & Use Cases - Event-shape ladder: Graduates a recurring meetup toward an unconference day, hackathon, single-day, or multi-day conference based on content depth and risk tolerance, never headcount alone. - Track count and session mix: Decides single-track versus multi-track using the published 8-10x CFP oversubscription trigger, and composes the day from curated talks, ignite blocks, open space, fireside chats, and bracketed workshop days. - Delivery mode and hackathon judging: Weighs in-person, virtual, and hybrid delivery against published cost evidence (CHI's hybrid finances, MLH's anti-hybrid position), and picks hackathon demo structures from expo tables to two-stage finals. - Use Case: A meetup drawing 130 people monthly asks whether to launch a two-day conference. The Skill interviews the organizers, rejects the headcount rule of thumb, and recommends a single-day single-track conference with the graduation evidence and revision triggers written down. ## Quick Start Ask the assistant to help decide what format your developer event should take, for example whether your meetup should become a conference or whether to add a second track.

Frequently Asked Questions about event-format-selection

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
When should a meetup become a conference?

A meetup should graduate when it consistently draws 100-150+ attendees, has enough quality local speakers for one curated day, and has a team willing to carry venue risk. Fixed headcount thresholds are rejected - DartUP jumped at 250 while GopherCon debuted at 700.

Single track vs multi-track conference - how do I decide?

Default to single track; five independent events (Strange Loop, GOTO, Monktoberfest, Deconstruct, SmashingConf) chose it deliberately. Add tracks only when the CFP is oversubscribed roughly 8-10x beyond slots, and add plenary moments to preserve shared experience.

Is a hybrid conference worth the cost?

Interactive hybrid roughly doubles AV and logistics costs - CHI 2022 lost $484,886 on it. The default is in-person with talks recorded and posted afterward; revisit hybrid only when remote registrations reliably exceed 25-30% of paid attendance and cover their marginal cost.

What judging format scales for a large hackathon?

Expo-table judging is the default because judges rotate in parallel and it scales to many teams. Use two-stage expo-then-finals when press or sponsors need a legible on-stage finale, and video-only judging for fully digital events.

Should I schedule a panel at my first conference?

Panels are deleted from first events entirely - they are the hardest format to execute and the most criticized by named sources like Fred Wilson and Brad Feld. Substitute a fireside chat or one more curated talk unless a strong, prepared moderator is available.

What percentage of a conference should be workshops?

No industry-average percentage exists; cite named events instead, such as SmashingConf's two workshop days plus two conference days or PyCon's separately ticketed tutorial days. The recommended pattern is optional, separately ticketed workshop days bracketing the talk days.