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executive-assistant-expert

Automate executive calendar and inbox design for deep-work and distraction reduction.

1|Updated Apr 13, 2026
Search Tags:#gatekeeping#deep-work#inbox-management#executive-assistant#calendar-design#decision-staffing
One-click install
npx skills add https://github.com/felixgeelhaar/skills --skill executive-assistant-expert
Or copy as Structured Prompt for Agent▼
Please help me install this Agent Skill.
Skill: executive-assistant-expert
Source: https://github.com/felixgeelhaar/skills/tree/main/executive-assistant-expert
Command: npx skills add https://github.com/felixgeelhaar/skills --skill executive-assistant-expert

SYSTEM DOCUMENTATION & REQUIREMENTS

What problem does it solve?

Senior executives and their assistant partners often struggle to protect deep work time while juggling gatekeeping, meeting design, and staff onboarding. This skill provides a principled framework to design and operate calendars, inboxes, and operating rhythms that amplify judgment and reduce cognitive load.

Core Features & Use Cases

  • Calendar architecture: deep-work blocks (90 minutes), office hours, meeting clusters, and no-meeting half-days.
  • Inbox design & gatekeeping: triage rules, escalation ladders, delegated actions, and pre-read discipline.
  • CoS vs EA scoping: role charters, onboarding plans, cadence documentation, and shared-principal documentation.
  • Decision staffing: prep briefs, decision framing, and post-meeting debriefs to capture institutional memory.
  • Cadence design: daily prep, weekly reviews, monthly/quarterly rhythms, and a delegated-authority framework.

Quick Start

Schedule a protected 90-minute deep-work block for the principal and align a weekly calendar cluster plan.

The one hour this week that should be the principal's highest-leverage hour, and what the current calendar is doing with it.

Frequently Asked Questions about executive-assistant-expert

High-intent search queries and answers about installing and using this skill.

FAQPage Schema
How do I design an executive calendar to maximize deep work time?▼

Design an executive calendar by scheduling protected 90-minute deep-work blocks, clustering meetings, and designating no-meeting half-days to reduce cognitive load and protect the principal's time.

What is the best way to set up inbox triage rules and gatekeeping for a principal?▼

Inbox gatekeeping requires establishing triage rules, escalation ladders, and delegated actions to manage the principal's inbox, minimizing distractions and ensuring only critical items demand attention.

How do I create an onboarding plan for a new Executive Assistant or Chief of Staff?▼

Create an EA or CoS onboarding plan by defining role charters, documenting operating cadences, and establishing shared-principal documentation to integrate the assistant into a scalable operating rhythm.

Can I use this framework to establish a delegated-authority framework for executive decision staffing?▼

Yes, decision staffing involves preparing prep briefs, framing decisions, and conducting post-meeting debriefs to capture institutional memory and support a delegated-authority framework for the principal.

Why do executives need a structured operating rhythm with daily prep and weekly reviews?▼

A structured operating rhythm with daily prep, weekly reviews, and monthly cycles amplifies executive judgment, reduces cognitive load, and ensures high-leverage time is protected from constant distractions.

What is the difference between a Chief of Staff and an Executive Assistant role charter?▼

CoS vs EA scoping distinguishes the roles through specific role charters, onboarding plans, and cadence documentation, defining the boundaries of gatekeeping, delegated authority, and operational support.

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